This week we are wrapping up our work in special collections as the summer training institute part of the fellowship comes to a close.
We have spent many days preparing special collections documents for scanning. Along with my special collections processing partner, IMLS Fellow, Amanda Carter, I removed staples from the An Evening With Earl Graves collection (12 boxes) and the An Evening With Colin Powell collection. Both of these collections are fully processed and have received the stamp of approval from our Executive Director, Julieanna Richardson.
We also created folder lists in MS Excel for the four collections we have processed so far. In addition to the two just mentioned, we've also processed An Evening With Della Reese and An Evening With Richard Parsons and printed out labels for the archival boxes of all four collections.
Amanda and I also tackled the EADs for these collections which range from 20-30 pages. Our digital archivist, Dan Johnson created some scripts to pull necessary data from FileMaker Pro. Once that is done we must add the container list from our Excel document with the name and number of each folder. There are also other data that must be included such as the production team, committee members, and other odds and ends.
We also attended the presentation of IMLS Fellow, Chaitra Powell who will soon be heading to the Mayme A. Clayton Library and Museum. We learned that although they have a small staff, they rely heavily on about 30 or so very dedicated volunteers.
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